We are working with an NHS organisation in the recruit of a Senior Executive Personal Assistant to work on an interim basis for 3 months initially. The post will be located in Central London with majority on site working with a potential for 1-2 days per week remotely.
The hourly rate will £31.57, working inside IR35 (through an umbrella solution company).
The post holder will work as part of the Corporate Division, acting as Executive support to the Chair and CEO and overseeing 3 Personal Assistants within the team.
Managing, and overseeing 3 Personal Assistants. The post will be working on an interim basis for 6 months with an hourly rate will be £31.57, working inside IR35 (through an umbrella solution company).
Key responsibilities will include:
Provide an efficient and responsive secretarial, administrative and organisational service to the senior team;
Act as first point of contact for Senior management, screening calls, emails, and other communications appropriately;
Dealing with queries autonomously as appropriate to area of responsibility and knowledge;
Undertake complex diary management;
Understand the portfolios, ensuring senior management are properly briefed and prepared for their work programmes and meetings and undertake support specific projects as directed;
using initiative to enable prompt prioritisation and escalation/delegation of matters arising throughout the day;
Draft emails, letters, reports, presentations, and other documents / communications;
Proof-read and correct documents ensuring they are error free and presented to the highest standards;
Support the Team Manager and provide general office administration duties;
Adhere to multiple deadlines with priorities that could change on a regular basis.
The ideal candidate will have:
Experienced working within the NHS/ a healthcare setting;
Experienced with a high standard of verbal and written communication skills;
Ability to communicate effectively and experienced in managing a small team;
Substantial experience of working at a similar level Substantial experience of formal high-level minute taking;
High standard of computer skills including highly proficient use of Outlook and Word, competence in Office 365, Excel, and PowerPoint;
Excellent verbal and written language and proof-reading skills;
Able to document with high level of accuracy and attention to detail.
If you are interested in the role, please contact Ria Healy on 0161 241 9672 and send a copy of your updated CV to firstname.lastname@example.org along with your availability and rate.