Scope of this Document
This document details the personally identifiable and sensitive information Finegreen gathers about you from various sources including online, how we use it and why we require it.
This document is also applicable to any personally identifiable and sensitive information our business partners may share with us.
This document does not apply to the practices of companies that Finegreen does not own or control nor to people Finegreen does not employ or manage.
How we Collect data about you
Finegreen collects personally identifiable information from you in a variety of ways. Examples are when you engage with, contribute to, or use some of the features on our website or for business marketing, networking, industry information.
The gathering of this information is essential to enable us to provide you with the necessary level of service. It is possible to use our on-line services without registering, however, the functionality and service we provide is greatly reduced.
Collection and Use
When you register with Finegreen we may ask for personal and/or sensitive data (e.g. your name, address, contact details, email, remuneration details, criminal records, personal interests, job requirements (including location, salary sought, job industry, job title) plus any other information you may volunteer to us to be able to use our services effectively
We may be required by law to collect additional sensitive information – for example, information relating to ethnic origin, religious beliefs and physical and mental health.
We may contact you in a variety of ways including email, text, phone and/or social media to provide information about our services.
On what basis can we process your information?
The legal grounds under data protection legislation for processing your personal data are as follows:
It is necessary for the performance of a contract to which you are a party, or to take steps prior to entering into a contract with you, for us to provide you with our products and services.
You have given us explicit consent to the processing of your personal data for one or more specific purposes.
It is necessary for the purposes of our legitimate interests, except where our interests are overridden by the interests, rights or freedoms of affected individuals (such as you).
It is necessary for the processing of special categories of data
Where we need to comply with a legal obligation; or in rare circumstances:
Where we need to protect your interests (or someone else's interests); and/or
Where it is needed in the public interest or for official purposes
By engaging with us and/or using our www.finegreen.co.uk website, you give your permission to us for collecting and processing personal and sensitive information supplied by you. Here are some of the ways in which your information could be used:
To enable us to give you the best service experience.
To provide our recruitment and development services to you.
It is necessary for the purposes of our legitimate interests.
It is necessary for the purpose of processing special categories of data.
To enable us to enter into a contract to which you are a party, or to take steps prior to entering into a contract with you
To improve our quality and customer service.
To enable you to submit your CV, apply online for jobs, or to subscribe to alerts.
To support any customer requested and/or legal compliance requirements.
To send information to prospective employers and clients in connection with the recruitment and development processes for them to assess your eligibility.
To send your information about details of surveys, promotions, offers, networking or client events and general information about the industry sectors or jobs which we think might be of interest to you.
To third parties where we have retained them to provide services that you or our clients have requested. Some examples of these are; references, qualifications and criminal reference checking services, verification of the details you have provided from a third-party source, psychometric evaluation or skill test, external auditors, financial payments and information.
To regulatory or law enforcement agencies if we believe that we are required by law to disclose it in connection with the detection of crime, the collection of taxes or duties, in order to comply with any applicable law or order of a court of competent jurisdiction, or in connection with legal proceedings.
To use your information on an anonymised basis including to monitor compliance with our equal opportunities policy.
To respond to enquiries, feedback and complaints.
We have listed the main purposes for how your information will be used but this list is not exhaustive and there may be a purpose not listed above where we will seek your consent to process, use or disclose your information.
Sharing and Disclosure
Finegreen does not share nor rent your personal information with third parties unless:
You have specifically consented to allow us to share your personal information with third party organisations, or
We need to share your information in order to provide a product or service you have requested, or
We are required to do so by legal process or in response to a subpoena, court order or other legitimate request by an authority.
Your Ability to Access and Update your Data
You have total freedom to login and amend any of your details at any time.
You must inform us of any changes to your personal data and we may ask you to verify your identity before carrying out any changes.
A copy of personal information we hold on you is available on request by contacting firstname.lastname@example.org or email@example.com. You are also able to amend, change or delete your details from our records in the same way.
We will do our utmost to act on your request in the timescale required by applicable data protection laws.
Your Ability to Unsubscribe from our Marketing Services
You may request to unsubscribe from our marketing services at any time.
You can do this in one of two ways.
Click on the unsubscribe link at the bottom of the email communication you receive to instigate the unsubscribe process.
You can email us at firstname.lastname@example.org
We are required by law to hold your information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.
We will continually strive to ensure that your personal data is maintained and up to date, however, you are obliged to inform us of any and all changes to your personal data in order for us to update or delete your personal data accordingly.
How we collect and aggregate information about visitors to our websites
We also collect information about the use our website to help us continue to provide the best services. The information that we collate through this method enables us to analyse trends and will not identify an individual.
We may share this kind of aggregate data with selected third parties to assist with these purposes where you have consented to this.
Finegreen protects your personal information using a unique password and login-id. It is your responsibility to safeguard your password and login-id. Do not share this information with anyone.
Where appropriate we may use industry standard SSL encryption for the protection of data transmission.
Changes to this Policy
Should you have any further questions or suggestions you can contact us on email@example.com
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