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Committee Secretary

Job Description

We are currently working with an organisation who are looking to appoint an Interim Committee Secretary. The role will be working on an interim basis in London for 3 months initially with a likely extension. The role will work majority remotely with some potential on-site requirement needed.

The post holder will deliver business administrative functions of the Group Secretariat in support of the efficient and effective outcomes for the Board & Committees.

Key responsibilities will include:

  • Effectively work with Governance officers to manage the day-to-day administration of the Group Secretariat;
  • Organise and attend board & committee meetings;
  • Preparing agendas;
  • Monitor action points and decisions;
  • Produce high quality minutes, including proof-reading minutes for follow up actions;
  • Deliver the support functions for Boards, Committees and Executive meetings, ensuring effective management of delivered meetings;
  • Manage and monitor corporate functions, collating, and quality assuring papers with all those scheduled to report;
  • Manage production and distribution of Board & Committee packs within agreed timescales;
  • Manage and maintain business critical documented information, including policies, plans and contracts;
  • Management of electronic records ensuring that compliance actions required are completed.
  • The ideal candidate will have:

  • Public Sector experience required including, Central or local government, NHS, Healthcare, other frontline public services;
  • An experienced Secretary, supporting Committees and Boards;
  • High quality minuting of Board /Committee meetings, including proofreading minutes;
  • Excellent communication and organisational skills.
  • If you are interested in the role, please send a copy of your updated CV to along with your availability and rate understanding in line with the above.