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Project Support Officer

Job Description

We are excited to be supporting a large NHS organisation with the recruitment of a Project Support Officer, for 3 months in the first instance.

Main responsibilities:

  • Provide day-to-day project and admin support for the project;
  • Within portfolio ensure high quality project support is employed, which includes supporting the production and maintenance of key project documents such as; project initiation document, highlight reports, project plans, risk and issue logs;
  • Support the development and delivery of objectives, achieving high quality outcomes, prioritising own workload and working to tight and often changing deadlines;
  • Escalate project risks and issues that cannot be resolved at project level;
  • Prioritise, organise, and carry out own work diligently;
  • Maintain accurate and up to date project records and documentation within the teams shared file;
  • Organise and plan events, conferences, and meetings as necessary, sourcing and organising venues, refreshments, invitations and attendee lists ensuring supporting information and appropriate materials are available;
  • Prepare for meetings including but not limited to: booking meeting rooms; coordinating and inviting attendees; preparing agendas; collating and distributing papers; maintaining action trackers; preparing presentations; taking minutes; distributing draft minutes within agreed timescales;
  • Update and maintain project associated documentation such as action trackers, risk and issues logs, project plans etc. as directed and required;
  • Update plans as directed and maintain project files and records.
  • The ideal candidate will have:

  • Recent previous experience within a comparable administrative role;
  • Strong project management skillset and experience working within matrix teams with multiple stakeholders;
  • Sound communication, stakeholder management, and change management skills;
  • Must be familiar with and a confident user of all Microsoft products, in particular Microsoft Word, Excel, PowerPoint;
  • Experience with dedicate project management software is a bonus;
  • An existing understanding of NHS Trusts and experience within the UK Healthcare market.
  • If you are interested in this post, please send a copy of your updated CV to Ben Cook on ben.cook@finegreen.com