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Personal Assistant

Job Description

An exciting opportunity has arisen, supporting a large Healthcare organisation as a Personal Assistant -working within the NHS.

The post will be working in Central London on an interim basis for 3 months initially. This is a full-time role with potential for remote working with an hourly rate of

The post will be working in London with the potential to working remote, on an interim basis for 3 months, at an hourly rate £26.02, inside IR35 (through an umbrella solution company).

The post holder will have responsibility for specific key projects/tasks and will be required to act on their own initiative to see them through to a timely conclusion.

Main Responsibilities:

  • Provide a full PA service to the relevant team members including dealing with correspondence, facsimiles, telephone calls and enquiries, creating first draft responses to correspondence on behalf of the Division;
  • Quickly and accurately solve a range of issues raised via telephone and verbal messages from internal and external sources on behalf of the Division;
  • Manage incoming and outgoing mail (and if required, email) and delegate items, liaising with relevant senior modality managers;
  • Support submission of month end documentation and statistics as required and agreed with
  • the finance department;
  • Maintain an efficient diary system for the Directorate clinical lead and Imaging manager, ensuring relevant papers are brought forward for their meetings and commitments;
  • Maintain and review an efficient filing, bring forward and pending system, and establish any
  • other necessary procedures to support the work of the Directorate liaising with the divisional
  • team;
  • Create and critique documents, spreadsheets, and reports, offering suggestions as requested
  • by the Directorate manager;
  • Support the analysis of Month end data and IT data analysis to support service delivery as
  • required by the management team in radiology;
  • Support the Governance and audit processes analysing and utilising data from the radiology
  • and organisation IT systems as required;
  • Maintain a working knowledge of other directorate secretary and be able to provide cross cover within the team as the needs of the service may require;
  • Oversee the day-to-day coordination of administration staff and services within the Division;
  • Have an in-depth understanding of the workload of, and initiatives within, the relevant Directorate management team in order to contribute to major projects;
  • Meet with the Clinical lead and radiology managers on a regular basis and assist in prioritising
  • the workloads and key tasks as well as raising any areas for joint discussion.
  • A successful candidate will have:

  • Must have experience within the NHS/a healthcare setting;
  • Advanced administration and customer service skills/experience;
  • Minute taking and diary management;
  • Experienced working as a PA/EA within a healthcare setting;
  • Excellent organisational and communication skills.
  • If you are interested in the role and have the above skill set, please call on 0161 241 9672, or send a copy of your updated CV along with your availability to Ria Healy on